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Finance Assistant

Date Posted: 07/11/2019
Rate of Pay: £9.36 - 10 ph
Type: Permanent
Location: Blakenham
Reference:

Job Description

Welcome to Staffbank Recruitment. We are recruiting on behalf of our client who are based in Ipswich and looking for a Finance Assistant to join their team working 35 hours per week.

This is a varied and interesting position which requires excellent administrative skills and finance experience would be highly beneficial. Duties will include

Emails – accounts and personal

  • Answering any customer / client enquiries – copy invoices, order queries etc.,
  • Print off Supplier invoices.
  • Sorting any credits – Customers or via Delly for the online shops
  • Setting up new clients – Checking their credit history on Experian
  • Completing any Trade reference requests
  • Dealing with any queries from the sales reps

Online

  • Paypal, Stripe, Shopify and Amazon
  • Check each shop, transfer funds, print off reports and calculate the fees.
  • Check each transaction on the AMC to ascertain the county of origin for VAT purposes and the goods i.e. zero rated for books, Kids clothes etc.,
  • Enter transactions onto relevant Sage bank accounts and reconcile against the bank statements for each account

Credit Control

  • On the Debtors sheet follow up any transactions in Period 1, 2, 3, and older.
  • My first contact is via Email a gently nudge as they have just fallen due for payment. Follow up a week later if they have not paid with a phone call.
  • Check payments each day to see if any have been paid.
  • Remittance Advices are mostly emailed so keep an eye on the emails to see if we have any payments coming in.
  • If there are any discrepancies with orders, sort out the credits so that the balance is correct and no reason for non-payment.
  • Compile Debtors report once a week.

Suppliers

  • Enter new Suppliers on Sage
  • Enter supplier invoices on Sage. Once authorised, file awaiting payment.
  • Pay the suppliers once a week.
  • Check off Supplier Statements against our balance on Sage – if we are missing any invoices email for a copy

Credit Card Statements

  • Enter transactions for each card onto Excel Spreadsheet
  • Pass copy of Statement to each cardholder requesting relevant receipts.
  • Enter relevant Nominal codes and VAT element onto Spreadsheet.
  • Once compete pass to Caroline for VAT return etc

Phone calls

  • Sorting out any queries
  • Taking information for credit card payments and processing

Admin

  • Filing – Invoices, receipts, remittance’s

If you have the required skills and experience and are interested in the position, please apply or contact Laura at our Ipswich office on 01473 216 400 for an informal chat.

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